Meetings & Events
All occasions are worthy of a celebration. Whether it is a wedding, baby shower, corporate meeting, or just a social gathering with friends & family, let our team at The J Bar and Holiday Inn and Suites work together to create an unforgettable experience that will impress you and your guests. Our chefs will elevate your expectations by creating a menu that fits your taste, and our event specialists will work with you to customize our unique spaces to fit your needs and make sure no detail is overlooked. In addition to our fantastic meeting spaces, we also offer luxurious hotel rooms to accommodate your out-of-town guests, and we are conveniently located near the airport, highways and the greater Quad City metro area.
Catering MenuWedding & Special Events Menu
Boardroom
Let’s get down to business. For smaller meetings or intimate gatherings such as rehearsal dinners or baby showers, our boardroom can accommodate up to 30 guests. The boardroom can be set up as a u-shape or boardroom style.
Ballroom
With over 2800 square feet of space, our ballroom can accommodate large groups with many different set-up options that are customizable to fit your event needs. The perfect space for weddings or meetings that can be divided to host breakout sessions or smaller events.
Pre-Function Space
Located right outside the Ballroom, this space can be used to host a cocktail hour, registration area, a separate area for meals – or as an additional event space.
Terrace
The second-floor terrace is located off of the pre-function space and can be used most of the year to enhance your event with the use of the heaters. The terrace can be rented for groups of up to 50.
Frequently Asked Questions
Event Planning & Booking Information
What types of events can you host?
We accommodate a wide range of events including corporate meetings, conferences, weddings, social gatherings, private parties, and celebrations of all sizes.
How many event spaces do you offer, and what are the capacities?
We offer multiple event spaces, including flexible ballroom and boardroom options. Capacities vary depending on room setup and event style.
| Room Name | Dimensions | Sq. Ft. | Theater | Banquet | Classroom | U-Shape | Cocktail |
|---|---|---|---|---|---|---|---|
| Ballroom (A+B) | 44′ x 64′ | 2814 | 300 | 250 | 125 | 50 | 350 |
| Ballroom A | 44′ x 37′ | 1616 | 200 | 140 | 75 | 35 | 200 |
| Ballroom B | 44′ x 27′ | 1198 | 100 | 80 | 50 | 25 | 150 |
| Pre-Function | 30′ x 65′ | 1924 | – | – | – | – | 200 |
| Boardroom | 20′ x 28′ | 580 | – | 50 | – | 20 | 60 |
| Terrace | 40′ x 21′ | 835 | – | 50 | – | – | 75 |
Do you offer customizable event packages?
Yes. We provide customizable event packages with a variety of catering options tailored to your preferences, group size, and event type.
Food & Beverage
Do you offer bar service or beverage packages?
Yes, we offer full bar service and customizable beverage packages for events.
Is there a food and beverage minimum?
Yes. Minimums vary based on the event space, date, and time.
Can you accommodate dietary restrictions or special meal requests?
Absolutely. Our team can accommodate dietary needs with advance notice.
Can we bring in outside catering or food?
All food and beverage must be provided by our venue, with the exception of cakes or cupcakes.
Tastings & Desserts
Do you offer menu tastings?
Yes. Complimentary tastings are available for events with 75+ guests. Smaller events may schedule tastings for a fee.
- Preferred times: Tuesday–Thursday at 3 PM
- Weekend option: Saturday at 2 PM
- Advance notice: Menu selections required 10 days prior
- Includes: Up to four plated entrées and four hors d’oeuvres, or one buffet plus four appetizers
Do you provide cake-cutting service?
Yes. Cake cutting is available for $3 per person (includes plates, napkins, and utensils). This fee is waived if you provide your own dessert setup.
Event Setup & Amenities
What audiovisual equipment is available?
- Ballroom: Ceiling-mounted LCD projectors, 8’ screens, house sound system, and one wired microphone
- Boardroom: 50” wall-mounted monitor
Are tables, chairs, and linens included?
Yes. We provide tables, chairs, floor-length linens (white or black), and basic centerpiece décor (mirrors and votives).
Is setup and teardown included?
Yes, both are included with your event rental.
Is Wi-Fi available?
Yes, complimentary Wi-Fi is available in all event spaces.
Décor & Vendors
Can we bring in our own vendors and entertainment?
Yes, outside vendors and entertainment are welcome.
Are decorations allowed?
- Candles are permitted if the flame remains below the container rim
- Glitter, confetti, push pins, or damaging décor are not allowed
- Damage fees may apply if prohibited items are used
Guest Accommodations
Do you offer hotel room blocks for events?
Yes, discounted room blocks are available based on availability.
Are suites available for wedding parties or VIP guests?
Yes, we offer multiple suite options for added comfort.
Is parking available?
Yes, complimentary self-parking is available for all guests.
Do you offer shuttle service?
While we do not provide shuttle service, we can recommend trusted local transportation providers.
Planning Timeline
What are the key deadlines?
- Final menu and event details: Due 14 days prior
- Final guest count: Due 3 business days prior (guaranteed attendance number)
Pricing, Fees & Policies
Are there service charges or taxes?
Yes:
- 7% tax on food and beverages
- 22% service charge (also subject to 7% tax)
Do service charges count toward the food and beverage minimum?
No. Minimums must be met before taxes and service fees.
What happens if the minimum is not met?
Any remaining balance will be applied as a room rental fee.
After the Event
Can leftover food be taken home?
No. For food safety and quality reasons, leftover food cannot leave the premises.
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